Today I took some time to re-read the 67 pages () memorandum of understanding governing the DAPSI grant. It’s a lot to take in but it’s the only document that was signed which makes things a little simpler: no need to collect a number of other documents, it’s all included.
Here are the parts that seem relevant to me regarding the transition of my involvement to someone else (company or individual).
5.3 Internal arrangements between beneficiaries — Consortium Agreement
The beneficiaries must have internal arrangements regarding their operation and co-ordination to ensure that the action is implemented properly. These internal arrangements must be set out in a written ‘Consortium Agreement’ between the beneficiaries…
@pilou and I overlooked this obligation and there is no such ‘Consortium Agreement’. However, there are numerous public discussions regarding our agreements (distribution of EU funding, obligations related to background and result, …). They are not labeled as such but are a good enough substitute should they be required formally. It would just take a little effort to collect them from this forum, I’m not worried.
11.2. Information and communication among the Contracting Parties
Any notice to be given under this Contract shall be in writing to the addresses and recipients listed above. Any change of persons or contact details shall be notified immediately to the Contractor. The address list shall be accessible to all concerned.
And those already mentioned by @pilou
Article 13 – Assignment and subcontracting
The beneficiaries shall not assign or transfer in whole or in part any of its rights or obligations under this Agreement without the Contractor express prior written consent.
Article 15 – Amendments
Amendments or changes to this Contract shall be made in writing and signed by the duly authorized representative of the Contracting Parties. Nevertheless, in the event the EC modifies the conditions, the Contractor will amend the Contract accordingly.
It looks like it could be as simple as amending the current memorandum to include a new beneficiary and appoint a new coordinator among the beneficiaries. The new beneficiary will have to submit a number of information to the organization governing the grant. It will likely take them a few weeks to process the change as they presumably are required to do minimal background check to verify the person / legal entity actually exists.
I sent the following mail today to the contact in the organization governing the grant to prepare the ground for this change:
Subject: Fedeproxy - Amending the MoU - change in beneficiaries and coordinator
I would like to amend the memorandum of understanding to change the beneficiaries and the coordinator for the fedeproxy project. Would you please be so kind as to let me know how to proceed? I read the memorandum of understanding but it does not contain anything specific. It only mentions (Article 15) that amendments shall be made in writing.
Thanks in advance for your help.